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Tutorial Step 4: Adding a Time Record
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Step 4 - Adding a Time Record
Upon opening the "sample.mdb" Time Records database file, Time Logger's main window should appear similar to this:
Adding a new Time Record is usually a three part process:
A) Enter the Start and End dates and times (or just the date and duration if in Duration-Only mode),
B) Specify the Person, Client, Project, Subproject, etc. that you worked on,
C) Provide a brief description of what you did.
TIPS: There are many methods and shortcuts for creating and managing Time Records that are explained elsewhere such as, Using the Stopwatch (the next section in this tutorial) and Shortcuts for Switching Tasks. Additionally, there are many Global Options and User Options that determine determine how Time Logger works, such as what Time Record fields are required and how Time Records are displayed.
Perform these actions to add a Time Record:
1) Open the "Time Record Editor" window to add a New Time Record with one of these three actions:
A) Open the "Records" menu and choose "New Time Record", or
B) Click the "New Time Record" icon on the toolbar, or
C) Press F4 on your keyboard.
This will open the Time Record Editor window, which will look something like this:
2) Click the "Panel..." button to see the screen below:
3) On the "Start Time/End Time Panel" window, click the "Now" button.
4) Click on and drag the red minute hand on the Start time clock (the left one) backwards about one hour.
5) Click the "OK" button.
You should now see the Time Record Editor window again and the top section should look like this:
(NOTE: Your dates and times may be different.)
See Shortcuts for Specifying Time for time entry tips.
Additionally, if you are not concerned with recording the Start and End times, you can use the Duration-Only mode. In this mode, you only enter the amount of time spent on the task (see: Duration-Only Mode in the section: Global Options Window/General Tab).
Change the Duration Format throughout Time Logger to one of eight different formats. See User Options Window/Duration Format Tab.
6) Click the drop-down lists for the Descriptors Person, Client, Project, Subproject, Activity, Rate, and set them accordingly (anything for this tutorial).
The Descriptors serve to precisely categorize the work you performed and ensure accurate reporting, categorizing and summarizing your time records. Descriptors is a term that is used in Time Logger that refers to the ten Time Record fields: Person, Client, Project, Subproject, Activity, Other, Rate, Tax Rate, Mileage Rate and Internal Rate. When you work with Time Records and the Stopwatch, each of the descriptors appears as a drop-down combo list box.
When you click the down-arrow for the descriptor Project, you see all of the Projects that have been defined for the Project descriptor.
You can add, edit or delete the Projects in the list by using the "plus", "pencil" and "minus" buttons. This same concept applies to all of the other descriptors. See Working with Descriptors for more information.
NOTE: When working with real Time Records, you would select meaningful descriptor values, as in the actual Project you are working on. If the Project you were working on is not displayed in the list, you can add it by pressing the "plus" button. See Working with Descriptors for more information.
7) Click in the Description box and type a description (anything for this tutorial).
8) Click the "OK" button.
At this point, you've successfully added a Time Record to the Time Records database file. Your new Time Record should now appear on the main window of Time Logger in what is called the Time Records List.
NOTE: You just added a time record for something you did in the past. Then next part of the tutorial, you will learn how to time yourself as you work with the built-in Stopwatch.
You're now ready for the next step of the tutorial: Tutorial Step 5: Using the Stopwatch.
Click the "Next" link above to go to the next step in the tutorial.