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Time Logger stores time records in files (sometimes called databases).  For example, the sample database is stored in the file Sample.mdb.  Before you can start recording time records, you need to either create a new file or open an existing file.

To create a new file, choose File/New, and then enter the name of your new database.

You might want to call it "MyTimeRecords.mdb," or give it a name related to your company.  We strongly recommend that you keep all of your time records in a single file.  Avoid the temptation to keep different files for different clients (we've even heard of customers who keep each day's records in a separate file!).  By keeping all records in a single file, you can perform analyses across clients.  For example, you can see how much time you spend in meetings, independent of client.  We only recommend breaking up files if a file contains so many records that performance suffers.  In this case, Time Logger lets you archive records that you no longer expect to work with frequently.

 

WARNING: If you use File/New to open a new database and give it a filename of an existing database, the system will warn you that you are about to replace the file and ask you to confirm with Yes or No. If you select Yes, you will permanently delete the entire existing database and all of it's data will be lost. To effectively disable the File/New option for users, use the "Restrict All Users to one Time Records database file shown below" option on the Global Options Window/Safety Tab.

To open an existing file, choose File/Open and select the file.  If you're running Time Logger for the first time, use this option to open the sample database. That database is in the same directory to which you installed Time Logger.

Remember that whether you opened a new or existing file, you never need to explicitly save the database.  All time records are automatically saved as soon as they're entered.

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Tutorial Step 3: Opening a File