Navigation:  Reference by Menu Options > Invoice Menu > Accounts Receivable >

    Accounts Receivable Window

Top  Previous  Next

Quick Summary: Displays the invoices in Accounts Receivable

How to Get There: Invoice/Accounts Receivable

AccountsReceivable

This window displays a list of the invoices sent out and the payments received.  Invoices are shown with a white background, and payments with a light blue background.  In the figure above, invoice 1001 is selected.

Note that you can change the width of any of the columns by clicking in the column heading, and dragging right or left.

Here's a description of each of the controls in this window

Sort By

Use this control to sort the records by Number, Client Name, or Date.

Show

Use this to decide to display invoices only, payments only, or both.

Client

To show only records for a particular client, select the client name in this box, or select <Show All Clients>.

Add Invoice

To display the Invoice window and add a new invoice, click this button.  See: Invoice Window.

Add Payment

To display the Payment window and add a new payment, click this button.See: Payment Window.

Edit

Click this button to modify the currently selected record.  See: Invoice Window or Payment Window.

Delete

When you click this, the currently selected records will be deleted.  Note that when an invoice is posted to Accounts Receivable, each time record that appears on that invoice is marked with the invoice number.  Therefore, when you delete an invoice, you will also want to set those records back to "Not Billed".  To do this, close the A/R window, set a filter so that only those records appear (for example, Invoice = 1234 end), and then choose Edit/Modify All Filtered Records and set "Billed" to "No".  You can view a video on this at http://www.ResponsiveSoftware.com/videos.htm.

Aging

Select the Client and then click this button to display the Aging window, and view the aging report that shows the total invoices, payments and amount due (if any) for this client.

Print

When you click this, the records displayed in the accounts receivable window will be printed.

Import

Choose this to import accounts receivable data from another application.  For information on file formats, see Sharing Data with Other Programs or Import/Export File Formats.

Export

To export accounts receivable data to other application, select this.  For more on file formats, see Sharing Data with Other Programs or Import/Export File Formats.